Define Provider Rate

Defines the rates that apply for each provider for the pay categories. Entry of payroll information is optional. If your schedule does not require these features.The 'Define Provider Rate' screen is comprised of a varying number of columns, with the actual number determined by how many separate pay categories you have defined for your schedule. You can add other payroll columns as needed. The available pay categories for these columns are selected from your existing 'Categories' that count hours (not shifts).

A default 'Regular Base pay' summary category is automatically created. If your providers are paid at a fixed hourly pay rate for all hours worked, simply enter that pay rate for each provider. (This process is made even easier by using the 'Coy Provider' option to copy that rate to all providers.) If your payroll is more complicated, you can add other pay categories as needed. The available names for these payroll columns are selected from the existing 'Categories' that count hours (not shifts), allowing you to assign different pay rates to payroll categories such as Night Hours, Weekend Hours, or Holiday Hours. If designated in the 'Configure Payroll' screen, you can further refine payroll categories to allow separate pay rates assigned to overtime hours and to hours worked during 'specific time periods'.

Example, if you are an academic institution and your providers are salaried staff or residents, you do not need to make entries on any of the payroll screens.

Absolute provider pay rates can be defined to a precision of 1/10,000 of one unit of the currency specified for the payroll (e.g., 83.3333 $/hr). To produce whole dollar pay for shifts that have 12 hours.

Bonus pay rates are independent of bonuses set for individual shifts at the level of a 'shift' or 'Edit hours or assignment'. If both shift level bonus and a pay rate bonus are defined, the pay for providers will reflect both types of bonuses.

Beneath the column categories described above is a grid containing information about the hourly pay for each provider in each created payroll category. The top row is reserved for the 'Copy Provider' and 'Copy Category' options. The first column to the right of the Provider column always shows the Regular Base pay, in dollars/hour in the local currency, for each provider. Values can be entered individually for each provider, or an entry can be made from the 'Copy Provider' then copied to all providers without individually entry.

The 'Base pay' column contains the 'base pay rate' (as dollars/hour in your local currency) for each provider, entered by the schedule administrator (e.g., $55/hr for Dr. Able, $75 for Dr. Smith, etc.). If the Base pay value for any provider is filled in (indicating that you want ByteBloc to create a payroll report), all providers must have a 'Base Pay' value completed before you can generate a payroll summary.

Columns to the right of the 'Base pay' column are created by you to meet the payroll needs of your schedule. Each of these columns can accept two types of entries. Either an absolute hourly rate (indicated by entering a number), or a relative value entered as a multiplier of the Base pay rate (indicated by entering a 'x' followed by the multiplier value).

Copy Provider: Copy the rate values for a provider to one or more other providers.

Copy Category: Copy the rate values for a pay rate category to another rate category. You can copy that rate to all providers in that payroll category that do not already have a value entered.

Provider: The printed names of the 'Active' providers will be listed.

Regular Base pay: Most non-academic medical care providers are reimbursed for their services at an hourly pay rate depending upon the number of hours that they work providing care. The hourly pay may be fixed rate for each hour that is worked, or the pay may vary depending upon which shift or which time of day is being worked. If the pay rate varies, it is often a multiple of some fixed minimum value. ByteBloc payroll calculations require that a 'Base Pay rate' be entered for all providers. Worked hours that do not otherwise fit into another payroll category are automatically calculated for reimbursement at the 'Base pay rate'.

Pay Category Hours: Either an 'Absolute' hourly rate, or a 'Relative' value x(1.5) entered as a multiplier of the base rate.

When payroll is generated, any worked hours that do not fall into one of the added categories will be classified as 'Base Pay' hours and paid at the 'Base Pay rate'. When a payroll summary is created, each worked hour (or portion of an hour) is included in exactly one payroll category so that worked time will not be paid from more than one category.

Example: A Regular Weekend Night Hours payroll category pays more than 50% more per hour than regular base pay, that multiple is entered as 'Relative'. Indicate base pay of $50/hour, while any Weekend Night Hours worked will be calculated for payroll purposes at 50% more per hour than regular base pay, or $75/hour would be paid for all Weekend Night Overtime Hours that multiple is entered as 'Relative'. Indicate base pay of $50/hour, while any Weekend Night Hours worked will be calculated for payroll purposes at 50% more per hour than regular base pay, or $75/hour. There might also be a Weekend Night Overtime Hours category paying 2 times 'Base pay' (containing the entry x2), etc... Alternatively, an absolute value such as $75/hour would be paid for all Weekend Night Overtime Hours that are worked by the provider.

Example: The regularly scheduled hours for a shift are 9:00 a.m. - 5:00 p.m. Overtime is paid at x(1.5) the base pay rate. In the 'Configure Payroll' window you have checked, 'We pay overtime for one or more shifts.' and created a 'Base pay Overtime Hours' payroll category.

The 'Base pay Overtime Hours' category, the 'Base pay' part of the name will be excluded from displaying, where it will be shown as 'Total Overtime Hours'. If it is busy and a provider ends up working 9:00 a.m. - 7:00 p.m., the two hours would be assigned from 5:00 p.m. - 7:00 p.m. would be assigned to the 'Total Overtime Hours' payroll category and calculated at 1.5 times the base rate. The remaining eight hours worked from 9:00 a.m. - 5:00 p.m. would be assigned to the 'Base pay Hours' payroll category and paid at the normal rate.

Note:

You can use the filter icon to display 'Active' or 'Inactive' providers for historical payroll purposes.

The calculation for the 'Base pay' hours has been adjusted to exclude call shifts that have not been worked.

One important consequence of specifying a start and end time for a category is that any pay rate that uses the category will be bound by the same start and end times. The system will prevent specifying start and end times for a pay rate that differs from the start and end times for the associated category.