Creation a new version of the schedule based on the current version.
1. Version purpose: There are 4 versions to choose from: 'Working revision', 'Requests', 'Draft', and 'As-scheduled'
Note:
Working revision: This version allows you to continue working on the schedule without the providers having access.
Requests: Publish the schedule for providers to enter in their time off due to vacation and other obligations.
Draft: Post the schedule to review a proposed 'Draft' schedule before the schedule is finalized.
- A schedule can have multiple draft versions. Each provider group can be given access to at most one draft.
As-scheduled: Publish the up to date schedule for providers to view, make schedule changes, and adjust hours.
As-worked schedule: Current changes made by providers and administrators. The 'As-worked' schedule is usually the latest version of the schedule.
Adjusted As-worked schedule: Changes were made to the schedule assignments after the grace period has expired for the 'As-worked' version of the schedule.. The changes are usually done by an administrator (e.g., for payroll purposes) and the administrator wants to preserve the 'As-worked' schedule without the changes applied. If there is no need to preserve the schedule without the changes, then the changes can be made directly to the 'As-worked' schedule without creating an 'Adjusted As-worked' schedule.
2. Version description: This is a required field. Enter in a title. You can name it whatever you want.
1. Title shown to providers: This is an optional field. You can change the title from the default to anything you want.
2. Introduction displayed to providers The introduction is displayed on the web and mobile apps. The introduction is not included in printouts.
3. Publication: Enter in the 'Opens/Closes' dates and time. This is based on your preference. You can set it to a week or more.
Note:
- 12:00 AM is the beginning of the day. To set the date to the end of the day, choose 11:59 PM.
- The day of the month is listed within the time picker when the range of time shown spans more than one day.
- When publishing schedules, specific provider groups can be excluded from receiving a publication notification by selecting the 'Do not publish' check box next to provider group.
- The open date when publishing a schedule version can be set to 'Now'.
- In general, we recommend setting the publication date and time to a minimum of 15 minutes in the future for both the 'Requests' and the 'As-Scheduled' schedule versions.
- If you use multiple provider groups, you can copy the settings by clicking on the '>>Copy settings to all other provider groups' link.
- A schedule can have multiple draft versions. Each provider group can be given access to at most one draft.
4. Publication email subject: This is an optional field. A custom subject can be specified for email messages informing providers of the publication of a schedule. If no publication subject is defined, the standard 'publication subject' will be used in the publication notification emails.
5. Publication email note: You have an option to add a note to the 'Draft', 'Requests', and 'As-scheduled' publication emails. An unlimited amount of text can be entered for the publication note included in publication email notifications.